Privacy Statement for Llwchwr Schools RU

 

At Llwchwr Schools Rugby Union, we are committed to protecting the privacy and personal information of our members, visitors, and individuals who interact with our services. This Privacy Statement outlines how we collect, use, and safeguard your personal data in accordance with applicable privacy laws and regulations. Please read this statement carefully to understand our practices regarding your personal information.

 

1. Information We Collect:

We may collect various types of personal information, including but not limited to:

 

• Contact details (such as name, address, email address, and phone number)

• Date of birth

• Gender

• Emergency contact information

• Membership information

• Payment details for membership fees or event registrations

• Photographs or videos taken at club events or matches

 

2. Use of Personal Information:

We collect and use your personal information for the following purposes:

 

• Managing club memberships and registrations

• Communicating with you regarding club activities, events, and updates

• Organizing and administering matches, training sessions, and other club activities

• Ensuring the safety and well-being of members and participants

• Providing customer support and responding to inquiries or requests

• Conducting statistical analysis and improving our services

• Complying with legal obligations and resolving disputes

 

3. Data Sharing:

We may share your personal information with third parties in the following circumstances:

 

• With your explicit consent

• When necessary to fulfil our contractual obligations to you (e.g., sharing information with sports governing bodies for tournament registration)

• With service providers and partners who assist us in operating our club and providing services (e.g., payment processors, email providers, event organizers)

• When required by law or to protect our legal rights and interests

 

4. Data Security:

We implement appropriate technical and organizational measures to safeguard your personal information against unauthorized access, loss, or alteration. We regularly review and enhance our security practices to ensure the ongoing protection of your data.

5. Data Retention:

We retain your personal information for as long as necessary to fulfil the purposes outlined in this Privacy Statement unless a longer retention period is required or permitted by law. When personal data is no longer needed, we securely dispose of it.

6. Your Rights:

You have the right to:

 

• Access and request a copy of your personal information held by us

• Update or correct any inaccuracies in your personal information

• Object to the processing of your personal information

• Request the erasure of your personal information, subject to legal obligations

• Restrict or withdraw your consent for the processing of your personal information

• Lodge a complaint with the relevant data protection authority

 

7. Changes to this Privacy Statement:

We may update this Privacy Statement from time to time. Any changes will be posted on our website, and we encourage you to review this statement periodically for the latest information.

 

If you have any questions, concerns, or requests regarding your personal information or this Privacy Statement, please contact us at lwchwrsru11@outlook.com

 

Effective Date: 01/07/2023